Academic Success Coach

Position Title:Academic Success Coach
Department:Upward Bound Math & Science (UBMS)
Reports To:Program Director

This position promotes and supports the learning experience of Marian University students by performing various educational and administrative tasks for the Upward Bound Math and Science (UBMS) program. It is primarily instrumental in the process of providing appropriate support and guidance to program participants in preparation for their enrollment in post-secondary education. This position is highly essential in addressing various needs of program participants in order to ensure their success at multiple levels.

Essential Functions:

Academic Support Services – 30%

  1. Provide and arrange for support and guidance services to UBMS program participants in a variety of ways, including, but not limited to: academic advisement, financial education guidance, search of scholarships, mentoring, tutoring, career exploration, etc.
  2. Assess all program participants’ needs and monitor their progress, participation, and engagement in required program activities. Address those needs in accordance to program mission, goals, and objectives.
  3. Conduct regular in-school and out-of-school advising sessions designed to help all program participants achieve their academic and personal goal in preparation for college enrollment.
  4. Provide college enrollment planning guidance to all program participants in accordance to their respective grade level. For example: college application, acceptance, and entry processes.
  5. Work in collaboration with school liaisons and other educational partners to address the needs of all program participants.
  6. Communicate and meet periodically with students, parents, educational and community partners in order to carry out program services.

Student Engagement and Retention – 25%

  1. Develop strategies to enhance the participation and engagement level of all program participants.
  2. Lead and collaborate with other UBMS program staff in the process of orientation and onboarding for newly-selected program participants.
  3. Monitor program participants’ achievement, attendance, engagement, and overall well-being through conversations and review of their reports.
  4. Coordinate the program’s family engagement efforts, which focus on addressing various family needs by helping their children excel in school and stay on track for a college education.

Recordkeeping and Reporting – 20%

  1. Collect data while also maintaining appropriate accurate and secured records of all incoming, current, and prior program participants in both digital and physical formats in compliance with applicable federal and institutional standards.
  2. Collaborate with other program staff in the process of preparation and submission of the annual performance report (APR) and other reports as needed for program compliance.

Departmental Operations Responsibilities – 20%

  1. Coordinate the purchasing, billing, stipend issuance, and expenditure tracking processes of the
  2. Manage and monitor the inflow and outflow of all UBMS program’s instructional supplies, materials, and equipment. Ensure their availability for program activities.
  3. Assign and monitor, as needed, tasks of student employees: mentors, tutors, teaching assistants, and office

Other Responsibilities – 5%

  1. Attend, and report on designated relevant local, regional, and national professional development
  2. Perform other work-related duties as

Education, Experience, and Skills Required:

  1. A bachelor’s degree; with preference given to degrees in Education, Psychology, Social Work, or other human services related fields.
  2. A minimum of three years of experience with advising and/or teaching high school or college students, as well as planning and organizing a variety of educational support activities.
  3. Experience working with pre-college or college students who are potentially first-generation to college (parents/guardians have not completed a bachelor’s degree) and who come from low/limited-income families.
  4. Demonstrated high level of organizational, clerical, time management, and communication skills.
  5. Strong computer skills are required as demonstrated through prior experience with the utilization of various word processing, spreadsheet, database, presentation, publishing, and web editing software. Familiarity with social media management is highly desired.
  6. Familiarity with student recordkeeping software such as BLUMEN, and Student Access is highly desired.
  7. Familiarity with programs serving educationally disadvantaged students. Demonstrated experience with, and commitment, to diverse populations.
  8. Willingness to support Marian University’s Mission and Core Values.

To apply, please submit a cover letter, resume, and name, address and telephone number of three references to Please use ‘Academic Success Coach’ in the subject line of the email.

Applications will be reviewed until the position is filled.


Transforming lives through academic excellence, innovation and leadership. Marian University is a community committed to learning, dedicated to service and social justice, and joined together by spiritual traditions.

Any offer of employment will be contingent upon the receipt of criminal background and reference check information; and the determination that the candidate remains eligible and suitable for employment.

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