Accounting Assistant

Salary: $18.72 – $22.44 Hourly

Location: 459 E First Street Fond du Lac, WI

Job Type: Full Time

Department: Department of Community Programs

Job Number: 0808ACCASSIS2022

Closing: 8/22/2022 4:30 PM Central


Under the general supervision of the Accounting Manager, responsible for learning and being up to date on agency billing processes and practices to perform back-up billing duties, such as verifying insurance coverage, running and verifying edit reports, claims submission and denial follow ups. Researches, prepares, and enters monthly and quarterly journal entries in an accurate and timely fashion.  Assists in the research and preparation of various reports.Examples of Duties

The following duties are normal for this position.  These are not to be construed as exclusive or all- inclusive.  Other duties may be required and assigned.

  • Learn all functions related to the processing of outpatient and inpatient billing to perform back-up billing duties. Position would be responsible for processing claims for inpatient and outpatient billing one week for both inpatient and outpatient each month, or as needed to meet workload demands. 

Billing duties include but not limited to:

  1. Responsible for running all edit reports and verifying them for accuracy.  Processes, submits, and resubmits all bills to primary insurance companies and re-bills to all second and third insurances by both paper and electronic (837) formats as required for various department programs.  Processes and bills all inpatient and outpatient private pay bills.
  2. Verifies insurance coverage from insurance companies or agencies financing client’s services. 
  3. Follows up on denials and rejections from insurance companies or agencies financing client’s services. 
  4. Interview new inpatient admissions to the County acute psychiatric hospital.  Obtain all necessary releases, and insurance information for billing purposes.
  5. Maintains direct contacts with clients, insurance companies, and other third party payers, which includes clarification of coverage for services and explanation of client liability and eligibility.
  6. Posts Electronic payments, notifies clients or responsible party of delinquent accounts.  Processes accounts through collection procedures and may represent the Department in legal proceedings with Corporation Counsel.
  7. Responsible for up to date knowledge of Medicaid, Medicare, HMO policies, procedures and regulations and maintaining agency compliance.
  • Reviews policies and procedures to ensure compliance with federal, state and county regulations.
  • Extensive use of Forward Health Portal as well as various insurance websites and portals.
  • Prepares monthly and quarterly journal entries and records in the general ledger.
  • Assists in the preparation of financial and statistical reporting.
  • Maintain Outpatient and Inpatient Insurance contacts and contracts. 
  • Responsible for Quality Assurance tasks to ensure proper reimbursement and contractual write off amounts are within agreements with insurance company contracts.
  • Monthly verification of cash payment postings. 
  • Train on other accounting and business office tasks for back-up coverage. 
  • Other duties as assigned.

Typical Qualifications

Desirable Knowledge and Abilities:
Knowledge of accounting and bookkeeping principles, computer operations, and state rules and regulations effecting collection of money from clients and third payers.  Forward Health Portal knowledge and familiarity with electronic claims submission highly desired.  Ability to operate a variety of office equipment, provide accurate and timely reports, and interact effectively with clients, their families, and others outside the department.  Ability to operate computers and enter data to multiple computer systems.
Training and Experience:
Graduation from high school and 2 or more years of office experience including accounting, bookkeeping or billing.  Preference for some technical school or coursework in accounting and computer science.

In evaluating candidates for this position, the County may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the duties of the position.


Please see the attached link for more information on our benefits.


Share This

Enjoy the article so far? Recommend it to your friends and peers.