Administrative Assistant

Administrative Assistant

Apply Job ID 25073 Date posted Jan. 23, 2023
Location Remote

Creating a better way. It’s more than just the philosophy we were founded on. It’s our purpose. For our employees, it means more time with patients. Unrushed visits to build meaningful relationships. And most importantly, an opportunity to empower our patients to achieve their full potential – at work and in life. Determined to make a difference? Join our health care revolution and be a part of something better.

QuadMed is seeking a Administrative Assistant to support our Backfill Program! This role is responsible for providing administrative support to the Backfill Program Supervisor in order to help keep operations running smoothly. This position involves a high degree of organization and attention to detail. This position will also provide scheduling back-up support as needed. 

This position is Full-time, 30 hours/week.

Key Responsibilities

  • Runs weekly open request report to submit needs to agencies.  
  • Collaborates with agencies to obtain all necessary information to onboarding a temp 
  • Partners with the training team to coordinate temp onboarding and training.
  • Delivers temp provider training 
  • Kronos timecard approvals 
  • Coordinates and monitors float staff skills sustainment training needs. 
  • Distributes monthly float assignment surveys, monitors participation, follows-up as need 
  • Reviews agency billing and Invoices.
  • Provides back-up scheduling support as needed.
  • Partner closely with the Backfill Program Supervisor to ensure smooth Backfill operations.  Informs Backfill Program Supervisor of potential conflicts or competing priorities. 
  • Performs special duties or projects, as needed to assist the Backfill Program Supervisor.


  • High School Diploma/GED


  • Minimum one (1) year administrative experience required; healthcare experience preferred
  • Knowledgeable and intermediate skills in Microsoft office and other computer applications

Knowledge, Skills & Abilities:  

  • Must be a great problem-solver
  • Must be able to apply critical thinking in difficult, time-sensitive situations
  • Great interpersonal and relationship building abilities
  • Strong detail orientation
  • Works well within a fast-paced environment, one with constant change
  • Ability to abide by organizational policies/procedures
  • Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion

Harry Quadracci was determined to do things differently, and to do them better. In 1991, the visionary print manufacturing CEO founded QuadMed out of the belief that there had to be a better way to provide his employees with access to affordable, high-quality health care. And what started as doing the right thing, ended up sparking a health care revolution. Now 30 years later, we partner with employers across the nation to provide value-driven health and wellness services in or near the workplace. With a focus on breaking down cost, access and quality barriers, we empower employees and their families to live healthier, happier lives.
We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.
QuadMed and Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. QuadMed and Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. QuadMed and Quad also prohibits harassment of applicants and employees based on any of these protected categories.
Drug Free Workplace


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