As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

The primary role of the Assistant Media Planner is to help build / support the development of media campaigns across multiple channels. As an entry level position, the Assistant represents the start of a media career and plays a critical role in the daily tactical management of media planning and placement on behalf of assigned client(s). 

Responsibilities:

• Acquire understanding of the client’s media planning process to help achieve campaign goals
• Assist the Media Account Services team to ensure flawless execution of media campaigns through hands-on systems data entry and support
• Manage, generate, confirm and track media insertion orders
• Communicate with media vendors (primarily newspapers and out-of-home vendors) to ensure order accuracy and timely approvals; troubleshoot issues and bring forth timely solutions
• Help with the preparation, development, and monitoring of media plans for assigned accounts
• Help maintain flowcharts, buying guidelines, budget summaries, plan delivery and competitive reports
• Run and maintain spending and other required reports; build baseline assessments of data, as required
• Attend campaign kick-off and other team meetings; work with the account team to establish workflow processes and manage projects and documentation to completion
• Utilize time management skills to prioritize workflow without sacrificing quality of work
• Develop positive relationships with vendors, internal team members and client contacts; foster and maintain positive relationships through professional written and verbal communications
• Support team by maintaining appropriate records of all written directions, work orders, recommendations, and media contracts, which result in client decisions or approvals, particularly authorizations to proceed with chargeable services
• Ensure best practices and agency processes are being followed on behalf of assigned client(s)
• Ensure appropriate prioritization of simultaneous client projects; work with manager to establish accordingly
• Manage internal / client status reports
• Perform other related duties as required or assigned

Qualifications:

• 0-2 years of relevant work experience
• 4-year college degree or equivalent in marketing, advertising or related field
• Proficient with Microsoft Office applications
• Ability to learn and become proficient in server-based software and tools; experience with MediaOcean, Workfront and / or proprietary systems “a plus”
• Detail oriented with exceptional organizational and multi-tasking skills
• Proven ability to manage multiple, simultaneous short- and long-term projects
• Strong verbal and written communication skills to effectively interact with internal teams and clients
• Strong math and analytical skills
• Strong interest in or familiarity with Media and Communications Planning
• Ability to work well within a fast-paced, team-oriented environment while being responsive to changing priorities