Assistant Media Planner

Assistant Media Planner

Apply Job ID 25558 Date posted Apr. 24, 2023
Location Remote

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

The primary role of the Assistant Media Planner is to help build / support the development of media campaigns across multiple channels. As an entry level position, the Assistant represents the start of a media career and plays a critical role in the daily tactical management of media planning and placement on behalf of assigned client(s). 


  • Acquire understanding of the client’s media planning process to help achieve campaign goals
  • Assist the Media Account Services team to ensure flawless execution of media campaigns through hands-on systems data entry and support
  • Manage, generate, confirm and track media insertion orders
  • Communicate with media vendors (primarily newspapers and out-of-home vendors) to ensure order accuracy and timely approvals; troubleshoot issues and bring forth timely solutions
  • Help with the preparation, development, and monitoring of media plans for assigned accounts
  • Help maintain flowcharts, buying guidelines, budget summaries, plan delivery and competitive reports
  • Run and maintain spending and other required reports; build baseline assessments of data, as required
  • Attend campaign kick-off and other team meetings; work with the account team to establish workflow processes and manage projects and documentation to completion
  • Utilize time management skills to prioritize workflow without sacrificing quality of work
  • Develop positive relationships with vendors, internal team members and client contacts; foster and maintain positive relationships through professional written and verbal communications
  • Support team by maintaining appropriate records of all written directions, work orders, recommendations, and media contracts, which result in client decisions or approvals, particularly authorizations to proceed with chargeable services
  • Ensure best practices and agency processes are being followed on behalf of assigned client(s)
  • Ensure appropriate prioritization of simultaneous client projects; work with manager to establish accordingly
  • Manage internal / client status reports
  • Perform other related duties as required or assigned


  • 0-2 years of relevant work experience
  • 4-year college degree or equivalent in marketing, advertising or related field
  • Proficient with Microsoft Office applications
  • Ability to learn and become proficient in server-based software and tools; experience with MediaOcean, Workfront and / or proprietary systems “a plus”
  • Detail oriented with exceptional organizational and multi-tasking skills
  • Proven ability to manage multiple, simultaneous short- and long-term projects
  • Strong verbal and written communication skills to effectively interact with internal teams and clients
  • Strong math and analytical skills
  • Strong interest in or familiarity with Media and Communications Planning
  • Ability to work well within a fast-paced, team-oriented environment while being responsive to changing priorities

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.
Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.
Drug-Free Workplace


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