Project Coordinator

Project Coordinator

Apply Job ID 23723 Date posted Jan. 10, 2023
Location Remote
Full Time / Part Time Full time (FT)


Employees at Quad thrive at the intersection of thinking, making and marketing. As we continue to take the bold steps necessary to transform our offering, our goal is to provide our clients with the most powerful integrated marketing platform. We’re all partners in our company, committed to do the right thing, trusting the process, innovating for the future, growing the business, believing in each other, and having a little fun along the way.

The primary role of the Project Coordinator is for direct Client contact and overall coordination of the Client’s marketing request, as assigned by the Project Lead.  The Project Coordinator will be in continual communication with the Client through email, phone, and in-person conversations to understand all details of their projects.  

Key Responsibilities

  • Assist in trafficking projects between Client, production, and creative personnel to seek proper approvals
  • Develop and manage project timelines and tasks list
  • Assume responsibility for basic administrative support for each project
  • Coordinate and work on multiple projects simultaneously 
  • Track asset and distribution imports
  • Collect project specifications from the Client and accurately communicate those specifications to internal and external departments 
  • Help proof creative material to ensure specifications match those estimated. Cross-check for any errors. Attention to detail is critical to ensure all work completes the standard agency approval process before being reviewed by clients
  • Review all estimates received from internal departments for accuracy 
  • Keep the Manager aware of project status weekly 
  • Quickly learn how to use internal project tracking software to ensure that all internal parties and the Client are meeting scheduled dates 
  • Attend meetings as directed by the Director or Team Lead
  • Assist in any other project assignments as approved by the Director or Team Lead
  • Work with all support departments to execute the duties and requests of the Client Services team on behalf of their clients’ objectives and support other agency activities on an as-needed basis
  • Assist team in troubleshooting issues related to grand openings, remodels, and relocations
  • Attend monthly meetings with store support managers, owning takeaways, requests, and action items
  • Populate and present quarterly wins/opportunities for the grand opening team

Job Requirements

  • Appropriate education and/or experience may be substituted on an equivalent basis.  Bachelor’s degree in advertising, communication, marketing, or a related field is required. 
  • Some experience in account coordination preferred
  • Must be computer literate with proficiency with MS Word, Excel, PowerPoint, Outlook, and the ability to learn new computer systems
  • Ability to speak, read, and write in the English language 
  • Strong verbal and written communication skills
  • Ability to learn proprietary software
  • Understanding of retail structure and operations
  • Strong organizational skills with attention to detail
  • Effective time-management and prioritization skills
  • Desire to accept mentoring and guidance in an effort to grow skill set


Additional Company Information
We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more. 

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws.  Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug Free Workplace


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